EA Family Law – Full Time – London

  • Permanent
  • London
  • Country: United Kingdom
  • Address Region: London
  • Salary: £42000/annum


Location: Mayfair, London W1

Julie Rose Recruitment are looking for a highly competent Executive Assistant with Family Law experience who can operate successfully in a pressurised and fast-paced environment.  It will include undertaking complex tasks and projects, providing high-level and flexible organisational support and playing a critical role in working with partners, clients and the department to help support the partners deliver to the highest standard.

Duties for the Family Law EA:

Act as a professional and client service focussed ambassador for partners internally and externally
Take full ownership of diaries, proactively managing all appointments, meetings and related logistics, working with partners to ensure that their schedules run smoothly and that they are where they need to be, at the scheduled meeting time, and that they are prepared for each meeting
Proactively manage diary conflicts and take appropriate action on queries or clashes
As agreed with each individual partner, manage inboxes responding to emails on their behalf, drafting emails appropriately, forwarding any client critical emails to other fee earners and secretaries in the team to action and respond and highlight any urgent/important emails that partner needs to respond to
Demonstrate commercial and financial management understanding, by handling complex compliance and billing matters
Take full ownership of tasks and manage workload against deadlines and business needs, working effectively and collaboratively with central support departments to efficiently deliver to deadlines
Coordinate the billing process on behalf of the partners, proactively organising financial management meetings, working with the wider department and Client Administrators to ensure billing processes meet deadlines
Work in partnership with partners, building highly effective relationships with each of them, ensuring good working practices are put in place and adopted

Attend meetings and take minutes if required and follow up on designated actions to ensure completion ahead of the next meeting
Liaise with the Marketing & Business Development team and key contacts, proactively coordinating BD activities, playing a key role in the organisation of events, seminars & conferences for the team
Arrange travel requirements (in normal times), understand individual’s personal preferences and manage all arrangements from start to finish (including journey details, accommodation, visa requirements, currency) and update diary to reflect all information

Person Specification for the EA Family Law:

2 years Family Law experience
Confident and professional manner with the ability to build strong relationships with partners and clients
Anticipate and identify potential problems and provide innovative solutions
A strong team player who proactively seeks out opportunities to help others by reprioritising workloads
Be proactive and have the ability to anticipate and plan ahead
Diplomatic, with good judgement
Motivated and pro-active with a ‘can-do’ approach
Calm and efficient under pressure
Advanced Microsoft Office skills.

Salary: £42000/annum

Job Type: Permanent

Location: London

To apply for this job please visit www.cv-library.co.uk.

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